Instructions for Paper Presenters

NEW PAPER FILE

Paper files are currently “blind.” We ask that you upload a new file with a title page that includes the author name(s) and affiliation(s), by May 28. To do this, follow these steps: (a) Sign in to your account at http://fleximeets.com/eaere23/  and (b) Click “View Submissions.” (c) Click on the paper you want to edit. (d) On the right, under “Edit submission,” click “Upload file” and upload your new file, which will replace your earlier file. Note that if you choose not to upload a new file, your blind file will remain.

AUTHOR NAMES*

Please check the order of the list of authors for your paper and, if necessary, re-order them so they correspond to the order on your title page. To change the order, repeat steps 1(a), 1(b) and 1(c) above. Then, under “Edit submission”, click “Edit Authors”. To change the order of the authors, click the symbol to the left of the author number and drag names to reorder them.

*Note that the author name(s), affiliation(s) and order will appear in the conference programme book as they appear in Fleximeets, so please make any needed changes by May 28.

PRESENTATION FORMAT

A computer (MS Windows environment) will be available in each room at the conference venue. Please bring your presentation on a USB disk, because connecting of personal laptops will not be possible. Your presentation should be in PowerPoint (.ppt or .pptx) or .pdf format, and should be named with your last name to avoid confusion.

ORGANIZATION OF SESSIONS

All parallel sessions will be 2 hours long and consist of 4 papers. The time available for each paper is 30 minutes, distributed as follows: 20 minutes for presentation, 3 minutes for discussant's comments, and 7 minutes for general discussion. Presenters should come to the room 10 minutes prior to the start of the session so that presentations can be copied onto the computer before the session begins. A conference assistant will be available near each room in case of technical difficulties.

DISCUSSANTS

All presenters are called upon to discuss a paper in the same session in which they present. Please note that discussants should limit their contribution to raising three points for discussion – using one slide, if any – within three minutes. Paper summaries should be strictly avoided. More detailed comments can be passed on to the presenter after the session, preferably in written form. Please check the conference programme when it becomes available in June to see which paper you are discussing.

SESSION CHAIRS

One person in each session is designated as the Session Chair. Chairs should come to the room 10 minutes prior to the start of the session. They introduce the session and speakers, make sure that the available time is divided equally over each paper to be presented, and guide the discussion from the floor following each presentation. Please check the conference programme when it becomes available in June to see if you are the chair of your session. (Note that in unusual cases when the scheduled chair does not attend, the presenter of the session's actual last paper is expected to take over the role of chair.)

Any questions regarding these instructions should be sent to programme_eaere2017@icre8.eu.